Who we are

This study is part of a Knowledge Exchange Fellowship funded by the Natural Environment Research Council. It is run by the UK Centre for Ecology & Hydrology (UKCEH).

  • UKCEH is an independent, not-for-profit research institute and is a registered Charity in England & Wales (number 1185618) and in Scotland (number SC049849), and a registered Company Limited by Guarantee in England & Wales (number 11314957).

UKCEH is the controller for all processing of personal data for the purposes of Knowledge Exchange Fellowship.This is the main UKCEH Privacy Notice.

Why are we collecting your information?

UKCEH collects the minimum amount of personal data in order to run the Knowledge Exchange Fellowship and to communicate with you.  This Privacy Notice covers all the activities associated with project, including the Workshops, Surveys and Interviews.

The personal data about you that we may collect includes:

  • Name
  • Email address
  • Organisational Name

The online survey platform JISC follows strict information security standards and is compliant with GDPR – This is their Privacy Notice.

During workshops, interviews or in the questionnaire, organisation names will not be asked, but they may come up during the discussions or in open ended questions. These will be replaced by a placeholder tag. This procedure will be followed for any other personal information shared by the participants

In data protection terms we are using the ‘lawful basis’ of ‘Consent’ for collecting, processing your personal data.

All data held by UKCEH is compliant with UK data protection legislation and the basis on which we process any personal data we collect from you, or that you provide to us, is covered by the UKCEH privacy notice.

This research has undergone ethical scrutiny to ensure that it is conducted in such a way as to protect your interests and is of a high standard. The Principle Investigator (PI) will always tell you about the information they wish to collect from you and how it will be used, the PI will always get your consent before collecting and using your data in this research project.

How are we storing your information, and will we share it?

The personal data that we collect will be stored securely at UKCEH, complying with UK GDPR for as long as we may need to engage with you. We will then anonymise the personal information we hold about you.

Sharing your personal information

Your anonymised data is likely to form part of a research publication or conference presentation or public talk. The PI will not use any information that would identify you when sharing with project partners.

Other than as set out above, and except where we have a legal obligation to so do, we will not share your personal data with anyone else, and we will adhere to current UK Data Protection Legislation at all times.

Your rights and legal purpose  

The GDPR (General Data Protection) clearly defines individual’s rights for your data. We are collecting and processing this data under Consent. Your rights are as follows:  

  • you have the right of access to your data*
  • you have the right to correct your data if it is incorrect*
  • you have the right to ask for your data to be deleted*
  • you have the right to withdraw your consent at any time*

* For data that has not been anonymised

You should contact Dr Francesca Mancini at framan@ceh.ac.uk if you have a query about how your data is used in the research project.

If you have any concerns or complaints about how your personal data is being used, we will try to answer any questions you have. The UKCEH Data Protection Officer can be contacted at cehdataprotection@ceh.ac.uk

You also have the right to lodge a complaint with the Information Commissioner’s Office. You also have the right to an effective judicial remedy against decisions of the Information Commissioner’s Office.

Deletion of Data

Personal data will be store until the end of the project in October 2024. After anonymisation your data will be deposited in the Environmental Information Data Centre for long-term storage, and it may be accessed by other researchers.

Changes to the Privacy Notice for UKCEH

This Privacy Notice may be updated from time to time. The latest version will always be available at the Project website. If changes are made to this Privacy Notice in the future, a prominent notice will be posted on the website.