Privacy notice: Visitor (office)

Purpose of process

This section applies to you when you enter any of UKCEH buildings and facilities in all UKCEH sites as a visitor (instead of an employee or contractor).

Your personal data is processed to facilitate your access to UKCEH.

Information collected

• name
• who you are visiting
• job title
• organisation you are affiliated with
• any requirement under the Equality Act 2010
• security CCTV footage

Lawful basis for processing

Consent

Where you have given consent to the processing of your personal data for one or more specific purposes.

Contract

Where it is necessary for the performance of contract with UKCEH.

Legal obligation

To comply with our legal obligations on health and safety, making reasonable adjustment for accessibility, and public liability.

Legitimate interests

Where it is necessary for the legitimate interests of UKCEH. Our legitimate interests includes:

• CCTV footage for security purposes

Data sharing

• internally, data might be shared with the Workplace team
• we do not share this data externally

Retention period

UKCEH retains your personal data for a year.

Data subject right

• Right to be informed
• Right to rectification
• Right to erasure

Changes to privacy notice

This privacy notice will be revised as required and you are encouraged to revisit the privacy notice regularly to read the latest versions. This version was update in July 2025.