Depositing Data with the EIDC

The datasets for which the Environmental Information Data Centre formally takes on responsibility are managed as part of the EIDC Hub. Many of the datasets available from the CEH Information Gateway are managed in the EIDC Hub.

The EIDC Hub provides data deposit services, long term data storage, and access and delivery services.

1. DEPOSIT

Depositing your data with the EIDC Hub is simple.

When you contact us we will assign a member of staff to guide you through the process. They will discuss with you how your data can be transferred and how we will look after the data in the long-term. This happens before the deposit takes place, and is formally agreed in a document called a Service Agreement.

Environmental Information Data Centre Hub Service Level Agreement graphical overview

We will tell you what you need to do in preparation, and by when.

We will agree with you:

  • file formats
  • volumes of data
  • documentation to be provided
  • access arrangements
  • target date and method of data transfer

 

2. DATA STORAGE

We assume responsibility for curation of the datasets we hold. This ensures that those datasets are discoverable and reusable in the long term. Our datasets are periodically subjected to review procedures to safeguard against deterioration. By curating data, we can ensure that:

2.1 Datasets are stored in a safe and secure facility.

Datasets are stored in a secure location and backed up on a regular basis. Whenever possible, data are made available in non-proprietary formats. This ensures their security both in terms of safekeeping and future-proofing datasets against formatting or other foreseeable changes.

2.2 Datasets are managed using a Data Inventory.

This provides an up-to date record of our data holdings, so we have a full and complete list of the data resources for which we are responsible.

2.3 Datasets remain reusable.

Supporting information is preserved alongside the data in Data Holdings Folders. This aids users in understanding the data resource and facilitates its reuse.

 

3. ACCESS AND DELIVERY

3.1 Discovery & evaluation

Our EIDC Hub Data Holdings web pages provide metadata for internet search engines to find, together with a simple index list of data holdings. Underlying this facility is the full power of the CEH's Information Gateway, including a discovery catalogue which is kept up to date with UK and European standards (UK GEMINI and INSPIRE), and a map viewer for visualising and evaluating data.

3.2 Access services

EIDC Hub uses the CEH Information Gateway's on-line ordering and file delivery system to provide data in a form most convenient to the prospective re-user. Data can be provided "as is", or transformed by spatial or temporal clipping, and on-the-fly conversion to selected spatial projections and data file formats.

3.3 Additional services

We can add value to datasets by providing additional services such as map view services. Some key datasets are required by European and/or UK law to have associated services. EIDC Hub can deliver these through its defined infrastructure.

3.4 Dataset citation

We can issue a Digital Object Identifier (DOI)  to ingested datasets which meet certain criteria. This allows accurate and reliable citation of the dataset itself.

3.5 Limitations on Access and Use

Whenever data is shared there is potential for inadvertent misuse. EIDC Hub data is always accompanied by appropriate information about access constraints (who may/may not access the data) and use limitations (the purposes to which the data may be put). Users who download our data are requested to read and agree to a set of licence terms and conditions.

 

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